AI Automation ROI Calculator
Kingdom Business builds AI, automations, and custom software for companies. This free calculator estimates hours saved, yearly savings, payback months, and 12-month ROI from your inputs. Results are estimates for planning, not a quote or guarantee.
Your assumptions
Estimates
12-month planning horizon. USD.
- Monthly hours saved
- 52 hours
- Yearly hours saved
- 624 hours
- Yearly savings (gross labor-related)
- $30,886
- Yearly net after build + run costs
- $20,486
- Payback months
- 3.4 months
- 12-month ROI
- 197%
These are planning estimates based on your inputs. They are not a Kingdom Business quote, audit, or guarantee.
How it works
Start with one workflow. Use observed weekly time where possible and realistic assumptions for a system that still needs human review. Hours saved are capacity unless payroll drops or that time produces paid work.
- Hours per week on the task
- Time one person spends on this task each week, before extra rework.
- People doing it
- The number of people spending those weekly hours on the task.
- Loaded hourly cost (USD)
- Wages plus employer taxes, benefits, and overhead per hour for planning.
- Error/rework (%)
- Extra labor-related cost from rework and errors, as a percentage of the original labor cost.
- Expected automation (% of work)
- The share of the work you expect to remove, allowing for human review.
- One-time build cost (USD)
- Your assumed upfront investment, including setup, testing, and training.
- Monthly run cost (USD)
- Your assumed monthly software, usage, hosting, and support costs.
The estimate formulas
Weekly labor cost = hours per week × people × loaded hourly cost. Weekly cost with rework = weekly labor cost × (1 + error/rework % ÷ 100). Weekly savings = weekly cost with rework × (expected automation % ÷ 100).
Monthly hours saved = hours per week × people × (expected automation % ÷ 100) × 4.333. Yearly hours saved = monthly hours saved × 12. Rework adds cost, not extra saved task hours.
Monthly savings = weekly savings × 4.333. Yearly savings = monthly savings × 12. Yearly net = yearly savings minus the one-time build cost and 12 months of run costs.
Payback months = one-time build cost ÷ (monthly savings minus monthly run cost), only when savings exceed run costs. Otherwise, the model does not pay back at these inputs.
12-month ROI % = yearly net ÷ (one-time build cost + 12 months of run costs), multiplied by 100. ROI is undefined when both costs are zero.
Estimates assume a full year at the expected automation level. They do not account for a gradual rollout, adoption delays, or additional paid work. This is a capacity-value model, not audited financial ROI.
Frequently asked questions
Is this calculator a Kingdom Business price quote?
No. Build and run costs are your planning assumptions, not Kingdom Business pricing. A real quote requires an agreed workflow and scope.
Are hours saved the same as cash savings?
No. Hours saved create capacity. Cash savings require reduced spending, such as payroll dropping, or measurable paid work produced with that time.
What is loaded hourly cost?
Loaded hourly cost includes wages plus employer taxes, benefits, and overhead per hour for planning. Use an assumption that reflects your company's actual costs.
Why include error/rework %?
Rework and errors can add labor-related costs. Enter that extra cost as a percentage of labor cost. It increases modeled savings, not saved task hours. Do not count the same cost twice.
What should I do with the estimate?
Bring one workflow and these numbers to a free strategy call. Discuss the assumptions, human review, operating costs, and whether a small pilot is worth testing.
Talk through one workflow
Bring your assumptions to a free strategy call. No obligation.